Vendor Portal

Welcome to the Vendor Portal

We value our relationship with all vendors, and we purchase goods and services from a wide variety of suppliers, ranging from large international organisations to specialist local suppliers worldwide.

The summary below will give vendors an insight into BW Offshore’s commitment to safety, quality and ethical standards, and how we will work with vendors to achieve this.

This Vendor Qualification process has been developed to build a strong foundation for business partnerships with vendors by securing the same high level of standards across the globe for SAFETY, QUALITY, FINANCIAL STRENGTH, TECHNICAL CAPABILITY AND DUE DILLIGENCE.

In our line of business, maintaining control of Major Accident Hazards and the integrity of the FPSO throughout the life cycle of the asset is at the core of our business. This means maintaining a high focus on safety and quality in all the company's deliverables and processes, in projects as well as operations. Everyone working for BW Offshore and those who work on the company's behalf contribute to achieving this.

We take the relationships with our vendors seriously. The company consider HSEQ evaluation an important part of its vendor qualification process because we recognise the importance of those who are supplying goods and services to BW Offshore's organisation. We want to work with vendors who share our commitment to prioritise Quality, Health, Safety and Environment (HSE) in everything they do. The company's vendors are expected to comply with BW Offshore’s standards, including legislative and regulatory requirements in the countries where the delivery or service is carried out (compliance with local requirements).

BW Offshore strives to raise the level of quality, reliability and due diligence in the company's deliverables to both operations and projects. To achieve this, we must maintain vendors who have been assessed and qualified to a level required to where they can be invited to bid.

Compliance

We require our employees and our representatives, including our vendors, to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. Vendors must practice fair dealings, honesty and integrity in every aspect of dealing with employees, business relations and customers, the public, the business community, shareholders, other BW Offshore suppliers, competitors and government authorities. In all matters, vendors must make every effort to achieve complete, accurate, and timely communications, responding promptly and courteously to all proper requests for information and to all complaints. BW Offshore is committed to complying with anti-corruption laws. Our vendors must comply with the anti-corruption laws, directives and/or regulations that govern operations in the countries in which they do business. No one acting on BW Offshore’s behalf shall directly or indirectly offer, promise, give or receive bribes, kickbacks, inappropriate gifts or other undue advantages or remuneration in order to achieve improper business or personal advantage.

BW Offshore expects our vendors to comply with applicable laws and governmental rules and regulations in every country in which they operate. BW Offshore will not condone or tolerate any instance of unethical or unlawful behaviour. Further information on expectations for vendors can be found here.

Our Company

BW Offshore is one of the world’s leading Floating Production Storage and Offloading (FPSO) owner and operator, with four decades of experience and a long track record. Adapting through competence, solid project execution and operational excellence, BW Offshore ensures that customer needs are met through versatile solutions for offshore oil and gas projects.

BW Offshore recognises the importance of proper quality management and has over the years developed and implemented effective management systems and routines. This has ensured a high-quality standard throughout the entire organisation. BW Offshore is listed on the Oslo Stock Exchange and employs personnel worldwide in business centres across Europe, Asia Pacific, West Africa and the Americas.

Our Vendor Qualification Process

In order to start the process of placing a commitment with a Vendor, the vendor needs to be qualified according to BW Offshore Requirements.

To facilitate the qualification process we start by registering the vendor already during the Tender phase. If you are identified as a potential vendor you will be invited to register in the BW Offshore Vendor Portal - if you are not already an existing vendor or have not previously registered.

If you need to register you will receive an email with an invitation to register in the portal. When you have completed the registration, you need to send an email confirmation to the BW Offshore representative who invited you to register. When your contact in BW Offshore receives your confirmation, they will check your registered information. If all information is acceptable the qualification process can be initiated.

The electronic registration is used to gather general information about your company such as the company name, address, company /tax registration numbers and important contact details. BW Offshore also uses the registration to obtain information regarding your company’s core categories of supply for both goods and services (relevant to BW Offshore). BW Offshore has a standard catalogue of goods and services. Each category has been assigned a coinciding criticality level by BW Offshore. The categories of goods/services you select, together with the country selections, will determine the qualification process required for you as a company. Note: The selections made in these sections will directly affect the number of requirements your company will be subjected to for the qualification. Lastly, but most importantly, the confidentiality statement and code of conduct policy should be read and understood. By certifying the document, you have agreed that the information provided is valid, true and correct and reflects the most accurate information available. It is important to note that the business/legal entity that is registered will be the entity that will be qualified to supply to BW Offshore. The registration should be done for the entity that will provide bids and quotations, and if nominated enter into agreements with BW Offshore and/or be the recipient of Purchase Orders. This entity must also match with all sub sequential invoices for payment of goods and/or services provided to avoid delays.

If you are then asked to proceed to the qualification phase you need to follow below process:

We use external qualification portals to qualify our vendors. The vendors can choose between any of the following external portals: Achilles, Siclar or FPAL. Your company may already be certified with standard certification on any of the above mentioned external portals.

If you are already qualified with one of the portals, there is additional BW Offshore specific requirements within these portals that you will need to complete. Being a qualified vendor with BW Offshore on any of these portals does not guarantee in any way that your company will secure an opportunity to bid on any BW Offshore projects or operations.

In some cases, an onsite site audit might be required before being awarded a contract.

Questions from Vendors

Expectations of our Business Partners and our Supplier Code of Ethics and Business Conduct

A key focus of the Ethics and Business Conduct compliance management programme at BW Offshore is the assessment of external related parties who work for the various business units or are part of their value chain. All business partners (including country partners, agents acting on behalf of the Company, and suppliers who provide goods and services) are assessed for: compliance with relevant laws and regulations; compliance with the principles and spirit of the BW Offshore Code of Ethics and Business Conduct (and the Guidelines); and any red flags that might indicate that use of the external party might have an adverse effect on BW Offshore’s reputation, as part of the Company’s ‘Supplier Qualification’ processes.

The Company’s commitment to ‘Respect for the Individual, Human Rights and Ethical Employment Practices’ and our programme for Modern Slavery prevention is also reflected in the Qualification compliance assessment work.

The Corporate Integrity department performs the assessment of the vendors as part of the Qualification process, and may also request further information, perform in-person audits or mandate specific activities (such as certifications or trainings) to be completed by the supplier, as deemed necessary to manage the compliance risk the party might pose to BW Offshore.

The Company will not engage an external party if the compliance risk is deemed too high.

Visit our Corporate Governance page for further information.

Click here